A living ledger
for the care of research animals.
Welfare observations, clinical records, cage locations, and protocol enrollment — written down once, attributable and immutable, cageside.
ANM-2024-03842
● HealthyPost-op Day 3Four premises we hold to the paper.
VivoCare is opinionated about how a vivarium record should be kept. These are the principles the software enforces.
The animal precedes the record.
The care happens; the record follows. Software that demands entry before action loses to the clipboard every morning. VivoCare is built to be entered after the rounds, at the pace of the hand that does them.
Attribution is not optional.
Every observation belongs to an observer. Every treatment belongs to a prescriber. The ledger names its author in the same stroke that it records the event — otherwise it is not a record, it is a note.
Location is a field, not an afterthought.
An animal exists in a room, a rack, a position. A treatment happens somewhere. The spatial fact belongs in the record at the moment of writing — not reconstructed later.
Compliance is downstream of practice.
A good record, kept for the animal, is already most of what the IACUC wants to see. The audit trail should assemble itself from the work — not be produced retroactively.
Four instruments,
bound in one ledger.
Welfare, animal records, cage management, and protocols — designed as a single continuous system, not four siloed apps stitched together.
The morning round, written as it happens.
Structured observation entry at the cage, on a tablet, in the lighting and time pressure of rounds. Standard findings are a tap; edge cases are a sentence.
- Cageside tablet entry with QR-coded animal IDs
- Standard observations as one-tap pills
- Auto-attributed to the observer and timestamped
Your facility, mapped the way it is built.
Define the building, rooms, racks, and cage positions once. Every observation and treatment inherits the location it occurred in.
- Visual rack maps with live occupancy
- Drag-and-drop transfers and housing changes
- Census reconciles itself each morning
One animal, one continuous record.
The complete history — welfare, clinical, surgical, protocol — in a single chronology, per individual. The record a veterinarian reaches for at 06:00 when something has changed overnight.
- Unified timeline across welfare, clinical, surgical
- Filter by entry type, observer, or date range
- Export per-animal histories on demand
The audit trail, assembled from practice.
Animals belong to protocols; protocols have expiry, scope, and a principal investigator. The ledger of active protocols is not a report you run — it is the ledger.
- Live protocol roster with expiry warnings
- IACUC, USDA, and AAALAC reports auto-generate
- Every entry tied back to its enabling protocol
"Morning rounds used to mean a clipboard, three binders, and a walk between two buildings. Now it's a tablet. The entire record travels with the animal."
One ledger. Five hands.
Each role has its own surface — the same data, the same record, different tools for different work.
Attending Veterinarian
Runs the rounds. Writes the observations. Prescribes and administers. The record is their instrument of practice.
Animal Care Technician
Daily husbandry, cage changes, feed and water checks. The hands that touch every animal, every day.
Facility Manager
Knows the rooms, racks, cages, occupancy. Holds the physical structure of the vivarium in memory.
Principal Investigator
Owns the protocol, the science, and the animal cohort. Reads the record to know how the study is going.
IACUC Administrator
Protects the protocol. Maintains the trail. Answers to the annual review, the USDA, AAALAC, and the institution.
Walk through VivoCare with your own rooms, racks, and protocols.
Forty-five minutes. No sales script. We map your facility's structure and walk the morning round on your data. If the ledger is wrong for you, you'll know inside the first ten minutes.